How to Write a Leave Letter (Surat Cuti) for Schools and Free samples!
As a parent, you may need to submit a Leave Letter for school teacher (surat cuti) when your child is absent from school. This post will provide tips on how to write an effective leave letter for your child’s teacher and school and samples for you to download.
Malaysian schools require parents to notify them if a student will be absent. You should inform the teacher beforehand and provide a formal leave letter when your child returns to class.
The leave letter for school should clearly state the duration and reason for your child missing classes. Attach any supporting documents like a doctor’s note.
Based on Kementerian Pendidikan Malaysia rules, students can receive warning letters after 3 consecutive or 10 total unjustified absences. After 30 straight or 60 cumulative missed days, they risk expulsion.
Sample Leave Letter (Surat Cuti) for download
Download our FREE sample Leave Letter templates here, available in Chinese or Malay, best of all, in editable Word docs format. Remember each school’s regulations differ, so you may need to adjust Leave Letter (surat cuti) accordingly.
Sample Leave Letter: absent due to sickness (Surat cuti – sakit)
Sample Leave Letter: balik kampung (Surat cuti – balik kampung)
Sample Leave Letter: family matter (Surat cuti – hal keluarga)
Sample Leave Letter: bereavement (surat cuti – cuti kematian ahli keluarga)
Sample Leave Letter: COVID related (Surat cuti – COVID)
Unsure how to write the perfect leave letter for your child’s teacher? Bookmark this guide for easy reference when you need to notify the school about future absences.
How to write Leave Letter for school
If you prefer to write your own Surat Cuti, here’s some tips that we can share:
- Stick to a formal tone – Leave letters for schools should be written professionally and politely. Avoid casual language.
- Use proper formatting – Follow the standard business letter format. Include your address, the date, the school’s address, a formal greeting, body paragraphs, closing, signature, and printed name.
- Be concise – Teachers appreciate leave letters that are brief and to the point. Avoid unnecessary wordiness.
- Provide context – Give some background like noting if this is the first time your child has missed school for this reason or if it’s an ongoing issue.
- Explain how the absence will be handled – Let the teacher know how your child will make up missed work or if arrangements are being made for remote learning.
- Express appreciation – Thank the teacher for their understanding and flexibility in addressing your child’s absence.
- Proofread carefully – Be sure there are no spelling, grammar, or formatting errors before submitting the leave letter.
Following these tips will ensure your student leave letters meet Malaysian school standards and contain the necessary information. Provide clear, concise details to help teachers track your child’s attendance. Contact the school if you have any questions about their leave letter policies.
